Administrative Assistant – Building -USA-Job-ID-8164

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Provo City offers generous employer-paid health insurance; retirement and pension plans, including 401k and 401k matching; paid leaves, including vacation, sick, holidays, bereavement, and parental leaves; educational assistance; competitive pay; and regular review of compensation practices to remain competitive with the market. Employees also receive great perks: free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, a 4/10 work schedule​, and others. For more information about benefits click here.

What are the main duties? (click here for the full classification specification)

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  • Enter and retrieve data from specialized software programs for the building division.
  • Maintain files and records, including organizing and establishing appropriate filing processes.
  • Receive and route calls.
  • Greet customers and answer questions about services.
  • Type reports, forms, and other documents.
  • Make copies and operate general office equipment and machines.
  • Provide information from reports and records, including confidential information.
  • Design and edit forms and correspondence for final review.
  • Maintain calendars and staff schedules.
  • Take notes at meetings as needed.
  • Perform specialized tasks specific to the building division.
  • May assist with bookkeeping responsibilities, including handling cash.
  • May assist with payroll and time tracking responsibilities.
  • Perform other related duties as required.

What are the minimum requirements?

  • High School Diploma or equivalent (GED).
  • Two (2) years of clerical experience.
  • OR an equivalent combination of job-related education and experience [substituting each 1 year of post-secondary education/training for 6 months of experience.
  • Specific experience using specialized computers or software packages may be required.
  • A valid, lawful Driver license may be required.
  • The incumbent must be available for occasional evening work.

What is the selection process?

Applications will be reviewed in the order they are submitted, with the first screening being held on March 13, 2025. Applicants must meet the minimum qualifications listed above to be eligible for consideration.

If selected for hire, candidate will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

Why Provo City?

Provo City has a vision for continued prosperity based on citizen priorities. To deliver on those priorities, the Administration developed a brand promise to establish the high standards of our community identifies as the Provo Pillars: Welcoming, Safe and Sound, Economically Vibrant, and Forward Looking, together we are building a strong foundation for a community that is honored both nationally and locally. Provo is consistently recognized nationally for its outstanding quality of life, well-being, and as a beautiful place to live. Visit provo.gov to learn more!

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