Faculty Personnel Services Specialist (Arts & Sciences) -USA-Job-ID-8072

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Unit Mission Statement:

Under the leadership of the Dean, the office of the Dean of the Faculty of Arts & Sciences provides a voice for the Faculty of Arts & Sciences; strives to meet the needs of individual departments and programs; promotes excellence across Arts & Sciences as a whole; and represents the priorities of Arts & Sciences to the larger university community. In addition to the Dean of the Faculty, the Dean’s Office also has four deans who are responsible for day-to-day management of the graduate and undergraduate programs and who serve as the primary administrative liaisons to assigned departments and programs.

Position Summary:

The Faculty Personnel Services Specialist (FPSS) in Arts & Sciences division manages key aspects of faculty career lifecycle, including recruitment, faculty data management, and lifecycle events such as promotion and contract renewal. This role facilitates the end-to-end faculty recruitment process and related system transactions, including supporting the approval process for searches within the Dean’s Office, reviewing and updating unit job descriptions, and securing final hiring approvals.

The FPSS also provides procedural guidance to search committees and unit administrators involved in faculty recruiting, serving as the expert on the applicant management system, and supporting recruitment best practices. Other primary responsibilities include ensuring timely processing of personnel transactions for faculty including leaves, and the renewal and promotion process for teaching faculty.

Additionally, the experienced candidate will leverage their analytical skills to support data entry and reporting efforts for the Dean’s Office to include recording faculty data in the university personnel system and managing data collection in the “Faculty Success” system, ensuring that faculty achievements in research, teaching, and service are accurately recorded and accessible for reporting.

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Conditions of Employment:

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

  • Bachelor’s degree or equivalent combination of education and experience
  • Working knowledge of web-based recruitment systems
  • Proficiency with information systems for data tracking and reporting, with strong analytical skills and attention to detail and accuracy
  • Demonstrated communication skills and ability to interact professionally with a diverse population of faculty, staff, and students
  • Working knowledge of Microsoft Office Suite products (Word, Excel, Outlook, etc.)

Preferred Qualifications:

  • Knowledge of Virginia or similar state administrative systems, rules, regulations, and policies
  • Experience verifying I-9 documentation
  • Experience working with faculty and administrative processes related to faculty recruitment and/or tenure and promotion reviews
  • Experience working with human resource management systems and related agency applications such as Workday, People Admin, Banner, Qlik, Blackboard, and Box
  • Experience providing guidance and recommendations regarding policy and procedure

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

$42,000 – $50,000

University Salary Range:

U07

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

02/25/2025

Review Begin Date:

03/23/2025

Job Close Date:

04/02/2025

Open Until Filled:

No

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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